Start next year in minutes.
Annual Rollover is a 3-step wizard that clones last year’s events and sponsorships to a new year, sets up first-rights windows, and notifies returning sponsors — all without an irreversible migration or a weekend of spreadsheet work.
Every past event becomes a draft of next year's with one screen each.
Returning sponsors are pre-assigned to their historical tier for renewal.
Automated announcement goes out the moment you flip the switch.
What the wizard actually does.
Three screens. Each one has a single decision to make. The wizard remembers what you did last year and pre-fills the sensible defaults — you’re usually just adjusting dates and prices.
Pick which year you're rolling forward from (usually the current one) and check the events you want to clone. You can skip events that are being retired — nothing is cloned you didn't ask for.
For each cloned event, set the new date, adjust prices if needed, and confirm the first-rights reservation window. Returning sponsors are pre-linked to the tiers they held last year.
The final screen summarizes everything — events created, sponsorships carried forward, first-rights notifications queued. One button publishes the new year and sends sponsor emails.
A look at the configure screen.
Each row is a sponsorship carried forward from last year. Old price on the left, new price on the right, reservation window on the far edge.
What rollover is NOT.
A lot of chambers hear “annual rollover” and brace for a messy migration. It isn’t that. Rollover is a creation tool, not a destruction tool — your old years stay exactly where they are.
NOT a bulk-edit of live events.
Rollover creates brand new event records for the upcoming year. Your current year's events are never modified, never deleted, never touched.
NOT an irreversible migration.
If you run the wizard and change your mind, you can discard the drafts before publishing. Even after publishing, rolled-over events can be deleted like any other event.
NOT mandatory.
You don't have to use the wizard at all. You can keep building next year's events manually, one by one, the same way you do today. The wizard is an accelerant, not a gate.
NOT all-or-nothing.
You can rollover one event at a time, keep overlapping years running side by side, or wait until November to run it. There's no 'rollover day' Chamberly enforces on you.
Overlap is the default, not the exception.
Most chambers run a quiet overlap period — next year’s first-rights window opens while this year’s final events are still running. Rollover is designed for exactly that shape of work, not against it.
A week of work compressed into one sitting.
Rollover exists because “planning next year” used to be a spreadsheet-driven migration that ate half of October. With the wizard, it’s forty-five minutes and a coffee — same inputs, nothing forgotten, nothing lost in translation.
Annual setup, not a quarterly project.
The wizard collapses a week of spreadsheet-and-copy-paste work into one focused sitting. The chamber admin who used to dread October gets their October back.
Nothing lost in translation.
Benefits, tier labels, sponsor holders, availability status, and first-rights assignments all carry forward with the sponsorship. No manual re-entry, no 'oh we forgot about the bronze package.'
Opt-out, not opt-in.
Sponsors who want to skip a year can decline their first-rights offer before the public window opens. The default is 'you're back in' — which matches how chambers actually work.
Keeps your history.
Prior-year events stay archived and reportable. Rollover creates new records; it never overwrites or deletes old ones. Five years from now, your 2024 gala is still queryable.
Every year, the same forty-five minutes.
The chamber work that used to be a spreadsheet-driven migration is now a guided wizard you run once a year.
Annual Rollover included on Growth and Premier plans.